Skip to main content

Five holy steps in Gmail

By RK Rishikesh Sinha, New Delhi

There is nothing new to add in the arena of internet the importance that the electronic mail plays in our day to day life. It is the first step to get introduced into the fragmented, faceless world of internet. 

Unfortunately, the electronic mail is less understood, it is being used lesser to its highest potential. Well, I am talking about Google Mail i.e., Gmail - the ubiquitous mail that has taken into its fold more million people than any other email providers put together. 

People are shedding off their first email identity - created in other providers like Yahoo!, MSN, rediffmail, and like many - to Gmail. And, I am one among million people to do so. 

The bonhomie that I have built up with Gmail is special and mutual. And after you read this article, you will come to know - why it is so. 

Going straight, when my friends catch me red-handed in Gmail early hours and trigger a chat, saying - what's up? Those known to me, they know I have a ready-made answer - Mail Management! 

Here are few of the steps that I follow in Gmail, you can say Mail Management. Sorry, it is not about pressing ‘delete’ button to mails. 

1. Archive: The Archive tab that you see in your Gmail is an important tool. Very few people use it intelligently. Use this tab when you see the mail is important, but it is NOT very important at present. The mail has its importance in future. By pressing on the Archive button, you will be deleting the mail (in Google terminology - conversation) from your mail box, to be sent to one corner of Google's space. You can retrieve the mail by clicking on the All Mail tab on the extreme right panel in Gmail.

By extensive use of this tool, you will come to know - why Gmail doesn’t have any folder system that is available in Yahoo! mail and other email platforms. You understand Google's philosophy. 

2. Filter: Filter is another one feature on which I give series of lectures in my office and in my friends circle. Use this tool when in your list of persons, you exchange mail extensively - official and personal. By doing so, you will not only keep track of all the mail exchanges - sent, but also of your received mail (in inbox). To create Filter is easy, do it now.

But,don't forget to label it.

3. Label: I would say Label is the substitution of Folder system. Create different ‘Label’ for the 'Sent' and received mail. By doing so, you will be able to track each and every mail 'label'ed without getting tizzy at the last moment to search a mail. 

4. Open as Google Document: Is one such feature that I use it almost every day when writers of this blog send their beloved articles. By doing so, I create double copies of an article, one in the Gmail [original] and another in Google Docs. 

5. Star: Hmmm! With 'Star' you could priortize your mails according to their importance and urgency. However, you can give different colours to the stars, it is the Google's latest new addition. 

Practice these tools, you will find Gmail is much scientific and humane to our demands and needs. This I called - Mail Management. 

Subscibe to the blog. Catch the latest happenings in the world of internet. 

Advt.

Comments

  1. I was just wonderin wat Archieve was for...now i knew, i can use it efficiently...Thanks...

    ReplyDelete

Post a Comment

We all love comments. It is moderated

Popular posts from this blog

The 'Star' Krishankant Sinha of Space City Sigma

By RK Rishikesh Sinha, New Delhi It is a myth that the all-knowing Internet knows everything. One such myth relates to old television stuff aired on Doordarshan before 1990. Search in Google “Space City Sigma”, the search engine would throw up reminiscent results from the people who still long for those days. Those days were really golden days. Krishankant Sinha in the role of Captain Tara in Space City Singma For those who have watched Doordarshan some 15 to 20 years back, am sure they will have nostalgic memories of it. The days when possessing a now ubiquitous looking television set was a luxury. It was a neighbour’s envy product. It was a visual product to showoff, to flaunt that we have a television set . Those were the days when black and white, locked television was rarely found in homes. The days became immortal for teleserials like Ramayana, Mahabharata, Swami’s Malgudi Days (Ta-Na-Na-Na…), Ek-Do-Teen-Char (Title song: Ek do teen char, chaaro mil ke saath chale to

On Bhoomi Pujan for Ram Mandir in Ayodhya, performance by Sinha Sisters

Definitely, the Bhoomi Pujan for Ram Mandir in Ayodhya is momentous day for the Bhratiya Sabhyata. In this historical moment, the Bishnupriya Manipuris (living in Assam, Tripura, Bangladesh, and Manipur), the event has been beautifully captured by the artists.  PM Modi at Ayodhya Here is Sinha Sisters with their singing expressing their astha and bhakti. It is true. Bhagwan Sri Ram lives in people's heart.  Do watch. Performance by mother and daughter.

Sri Sri Bhubaneshwar Sadhu Thakur

By Ranita Sinha, Kolkata Sri Sri Bhubaneshwar Thakur, the great saint of the Bishnupriya Manipuri Community was born on 26th October, 1871, in a remote village of Cachar district called Baropua in the state of Assam. He was born to a Xatriya Manipuri family. His father Sri Sanatan Pandit was a Sanskrit teacher and mother Srimati Malati Devi, a house wife. Sadhu Baba from his childhood was indifferent to all worldly happenings. He was engrossed in chanting the name of Lord Krishna. Along with other students of his age, Sadhu Baba started taking lessons of grammar and other spiritual literature from his father. At a very young age he lost his mother but he was brought up with utmost love and care by his step mother. At the age of eighteen, Sadhu baba lost his father, so, to continue his spiritual education under the guidance of Rajpandit Mineshwas Swarbabhwam Bhattacherjee, he went to Tripura. But within one year he made up his mind to visit all the holy places and as such he took permis